Architecture Instructions and Form

Please use this link to obtain the architecture instructions and necessary form:

https://drive.google.com/file/d/0Byv5xL0-nHhfdVlZby1UYlJDc28/view?usp=sharing

Meeting Minutes - March 15, 2016

Minutes from March 15th, 2016

7:00pm

 

Members Present:                    Paul Bachtel (President)

Rob Wozniak (Vice-President)

Pat Zellers

Dale Zea

 

Other Members Present:       John Torzino (Treasurer)   

Geri Leidy (Secretary)

Tom Sadler

Holly Wozniak

Sharon Landis

Mark Landis

Donna Knaub

 

 

Paul asked for motion to call the meeting to order @ 7:01 pm, seconded by Dale.

 

Paul passed out a Meeting Agenda and took roll call.

 

Paul read the prior meeting minutes and made a motion to accept the minutes as read, seconded by Dale @ 7:06 pm.

 

Treasury Report:    

 

John provided a budget update and delinquent HOA payment chart.   John advised that the Met-Ed still appears to be charging us for 14 light posts.   John talked with the York Majesty, the Majesty highly recommend that the HOA obtain an Attorney before official filing any lien or judgment.  Also the cost to file a lien is $225.00.  John has a template letter that will be sent to all the delinquent homeowners, to advise them of their back dues. 

 

Old News:

 

Email account and Facebook updates were completed by Rob.  The email account was showing Rob’s name and the Facebook listed the older board members.

 

Secretary is to order a stamp in the near future for use when mailing letters to the community members.

Rob and Pat are working on contacting Attorney’s to discuss cost of a retainer and cost for use in reviewing our HOA by-laws and rules.  Immediate assistance is needed from an Attorney with regards to the liens and judgment processes for past HOA dues.  Rob and Pat contacted several attorneys, but have received no responses.  Tom Sadler provided some additional numbers for contact.  Paul advised this is a high priority as we have liens and/or judgments that need to be placed.

Architectural Committee was still in the need of an additional member.  Karen Beard at House #143 volunteered to be on the board, as well as Donna Knaub. Sharon advised that Tom (Beef) offered to assist them, as he was a prior president and committee member.    At this time we have no architectural request for the committee to review.  An announcement regarding the committee will be placed in the newsletter.   We will be using the Architectural Request Form updated by Geri.  House #207, submitted an architect form last month for a hand rail, Rob contacted House#207 back with regards to providing a full detailed estimate.  House #207 is still working on getting estimates as the price for the hand rail was more than House#207 anticipated.

Justin Milesky resigned from the board.  Paul Advised that one spot remains open and threw out the name of Sir Walter.  Sir Walter expressed interest but couldn’t make it to the meeting.  Rob also advised that the new homeowners at House #153 expressed some interest.  Rob and Paul will follow up with them.

Paul left a message for Lauren Dedrick with the Basile Agency; they are the agent for our Insurance Policy.  Paul is inquiring as to adding coverage or if we are covered for theft of HOA funds.

Paul acknowledged that he has Tom Sadler’s list of outstanding concerns presented in the 2/16/16 HOA Board Meeting.  Paul advised that the majority of the items will be addressed during walkthroughs, which will occur sometime in April or May.  Again, an Attorney is needed to ensure that we are handling walkthroughs correctly. 

 

New News:

 

The HOA has created a website that will be used for placing meeting minutes and documents related to the HOA for all members to review.  Website: countryridgehoa.blogspot.com.  Prior to announcing the website, Rob and Paul will test it to make sure it works. 

 

Holly and Paul are working on finalizing the community newsletter.  The newsletter will go out at the end of each quarter.  The first newsletter will include the HOA payment coupons and the Architectural Request Form.  Holly asked if the board members telephone numbers should be listed on the newsletter, everyone agreed that the board members telephone numbers should be provided.

 

Rob received paperwork regarding a Sheriff sale on House #177, the paperwork was accidently served to House #138.  Rob questioned what needed to be done.  House #177 is delinquent on HOA dues. Paul advised Jon to reach out to Bonnie, as we may be able to attempt a lien of some fashion to recover what is owed to the HOA.

 

Paul advised that he believes pages of the HOA bylaws are missing, as what’s posted on Facebook and what he was given appear to be missing the first and second amendments.  Rob contacted the York County Deeds Office; the cost to print the pages filed with the County Deeds Office is .50 cents/page.   We hope that the Deeds Office will allow us to review what they have prior to printing, in efforts to only get charged for the pages we may be missing.  Paul confirmed with Jon that we have $50 dollars in the HOA account to obtain said records.  Paul called an order to vote on the cost and approval to obtain the missing pages.  The board voted unanimously to allow Rob to spend up to $50.00 (100 pages) to obtain the missing HOA bylaw pages. If there are more pages, we will need to revisit the cost.   If Rob spends his own money, the HOA will reimburse him.    This is important step as we are moving forward to identify what’s been filed with the County Deeds office.

 

Rob, Paul and Holly reviewed some old meeting minutes, notes, misc. items that Geri provided to Paul.  Paul advised that the meeting notes will need to be reviewed to determine when certain items were put into effect and how they started; for example: payment to the treasurer and the secretary as nothing is stating in the bylaws.   

 

Paul brought up the idea of putting together a welcome to the neighborhood packet for anyone purchasing a home.  The idea would be to make a welcoming cover letter with the board members/general information and include things like the payment coupon, newsletter and bylaws. 

Holly and Paul both agreed that they will work on creating this packet.  They will work with John to understand what needs to be included from his side of things, if anything.

 

Tom asked if we would consider changing the date of the yard sale and moving it up till May. It was agreed upon with the group, to keep the Yard Sale on the same weekend that Red Lion host its yard sale.  The weekend is June 17^th and 18^th; Tom said last year the cost was $5 for both days.  There were discussions on opening it up for Thursday the 16^th as well.  Tom will inquire as to if there is any additional cost to add Thursday or not to the permits.  Jon is looking to see if he has the template for the yard sale, as we need to determine how many community members want to participate.  Tom stated he purchased around 25 last year.  The HOA Board purchases the permits for any resident who wants to participate. 

 

Paul advised Geri that in order to remain the secretary, she cannot be late to meetings.  Geri arrived at the end of this month’s meeting.  It was reminded that Geri missed the Annual Meeting and that its important that the secretary be present to take meeting minutes. 

 

*This month’s meeting minutes were completed by Paul.

 

Upcoming:

 

Walkthroughs to be completed by board members sometime in April or May.

Provide newsletters to community members.

 

Next meeting is April 19^th, 7pm house #141.

 

Meeting ended at 8:37 pm, motion by Paul, seconded by Dale.