Meeting Minutes from 2017 Annual Meeting

Please use the below link to access the meeting minutes from the 2017 annual HOA meeting. The link includes the meeting minutes, proposed budget, and attendance sheet for this year's meeting.

Link to Meeting Minutes

Meeting Minutes from August 15, 2017

Country Ridge HOA Meeting

Minutes from August 15^th, 2017 at 7:00pm

Board Members Present: Paul Bachtel, Rob Wozniak, Pat Zellers, Dale Zea, Sharon Landis

Attendees:  John Torosino (Treasurer), Holly Wozniak (Secretary), Mark Landis, Craig Daugherty, Bill Rosengrant and Tom Sadler

1)      Paul asked for the motion to call the meeting to order @7:01pm.  Rob made motion. Seconded by Pat.                        

2)      Roll Call-All Present

3)      Holly read last meeting minutes. Paul approved minutes. Update LED Lights in July meeting minutes.

4)      Treasurer Report:

Expense- $1628.53

Income- $25,749.34 (Marketing: $35.00)

Savings- $62,243.97

Petty Cash- $20.62

 

HOA Delinquent Fees-

108-Forclosed, bank will pay 6mths                                 155- 4 months (Letter sent)

163- 2 months                                                                   164- 15 ½ months (Filed Bankruptcy)

169- 2 months                                                                   179- 10 months

205- 33 months (lien filed)                                               211- 10 months (deceased)

 

205-John wrote Pat a check to have the filed papers served.

155- John sent letter.

164-Filed Bankruptcy. Work through the attorney to go through the process to submit.

211-Homeowner is deceased. He was the original home owner and the house is paid off. HOA board is researching the next step.

 

5)      Old and Open Issues

A.     Paul contacted Gray’s Concrete to set up a time to get some of the concrete work done. Gray’s Concrete is booked till October. In October, the HOA Board is looking to start the concrete work. Paul will email for a date.

 

B.      Second Walk-Throughs will take place. Holly made a list of 2016 and 2017 infractions to compare which homeowners have the same infractions for 2 years. Paul gave the date Sunday, August 20^th.

 

C.      The HOA attorney emailed back with answers to increasing the fees. At the annual meeting, the HOA board will be talking about the increase of fees. Prior to the meeting, John, Rob and Bill will make a budget for the HOA by making itemized list for expenses.  

 

-          Actual response from attorney:

First, the bylaws state that 1/10^th of the votes of each class of membership shall constitute a quorum unless a quorum is defined elsewhere in the Declaration or Bylaws Quorum is defined elsewhere: Section 4.05 of the Declaration defines quorum differently than the bylaws. 4.05 speaks to quorums specific to votes held under the Annual and New Owner Assessment Sections 4.03 and 4.04, which is what is applicable here. As such, a quorum for a vote to increase assessments above 5% must be 51% of those eligible to vote.

 

The exact language in the Second Amendment to the Declaration Section 4.03 states, “the maximum annual assessment may be increased above 5% by a vote of 2/3 of each class of members who are voting in person or by proxy, at a meeting duly  called for this purpose.” This is not the clearest of statements, however, the underlined part means a quorum, i.e. the vote must achieve 2/3s of 51% of membership to be successful.

 

Further, if the HOA advertises a meeting for increasing assessments above 5% and less than a quorum of 51% of the members appears, a new meeting may be called subject to all notice requirements. If at the new meeting, 25.5% of the voting membership appears and are voting, there is a quorum.

 

In the Declaration, it states that there are 2 classes (A and B). A members are all unit owners besides the original Declarant. Each unit owner is a member, but there can only be one vote per unit. Fortunately, Class B members no longer exist because they converted to Class A on April 9, 2006 according to the Declaration, so we only have to worry about one Class.

 

The way these provisions work together is somewhat confusing, so please feel free to call me for further clarification on this if you need it.

 

As a side note, a majority of Directors is a quorum for Director-only votes. I’m not familiar with how many Directors you have, but essentially this means more than half. So, for example, if its 10 Directors, you need 6 Directors to have a quorum.

 

Regarding your second question, $600.00 was the maximum for that period of time after the sale of the first unit until January 1 of the following year. The 5% increases can go above $600. Keep in mind that increases in assessments must be tied to the permissible uses for assessment funds as I outlined in my previous email.

 

 

D.     Paul stated for the record on the meeting minutes, that this is not about getting rid of Craig. It’s about placing Craig on a budget to help the HOA budget take care of other areas within the community. Paul and Bill got a couple of quotes from other lawn care services.  Craig came to the HOA board meeting to explain his services in the community.

Craig are                   $1, 125 a cut/bag/side edge/surface cleaned/spraying/other services

Jared Enfields-          $450 per cut/no bag/side edge/surface cleaned      

Zelgers-                       $625 per cut/no bag/side edge/surface cleaned

                                       (Both do not offer spraying and other services)

Paul asked Craig for his recommendations and to give quotes for his services to draft a contract with Craig.

In the annual meeting we will discuss with home owners about the lawn care. Craig will attend the Annual meeting.

6) New Business-

A.     Architectural Committee-

139-Remove 2 front bushes and 1 back bush

B.      Emails received-

Email from HOA Attorney answering questions.

Gray’s Concrete emailed.

125-Called Paul with questions about lawn care and various questions.

6)      Topics, Questions and Concerns

No new Topics, Questions and Concerns

 

7)      Set Meeting- Next meeting September 12^th at 7:00pm. Location: House 141  

 

8)      Motion to adjourned-Paul motioned meeting to end at 8:37pm. Motion made by Sharon. Seconded by Pat.

 

Minutes respectfully submitted by Holly Wozniak

Meeting Minutes from May 22, 2017

Country Ridge HOA Meeting
Minutes from May 22, 2017 at 7:00pm
Board Members Present: Paul Bachtel, Rob Wozniak, Pat Zellers, Dale Zea, Sharon Landis
Attendees: John Torosino (Treasurer), Holly Wozniak (Secretary) and Tom Sadler, Mark Landis and
Carlaine Altland.
1) Paul asked for the motion to call the meeting to order @7:01pm. Seconded by Dale then Rob.
2) Roll Call-All Present
3) Holly read last meeting minutes. Paul approved minutes.
4) Treasurer Report:
Current Budget:
Expense-$1, 118.67
Income-$24,568.81 (Marketing Income: $17.50)
Savings-$62,181.62
Petty Cash-$20.62
HOA Delinquent Fees-
108-Sent check for 1 month
164-Set up payment agreement $75/month
169-paid current month
179-paying
205-No response. Board is looking into placing a lien. Pat will go to the find information.
2 months-letter will be sent
3 months-HOA Board will visit
4 months-Second letter will be sent
6 months-Lien will be placed
5) Old and Open Issues
A. Sidewalk Paving-Paul is waiting on the return call from Pantano. Rob will call A-1 Concrete. Rob
and Paul walked the neighborhood and listed some problem areas. The Board is looking to fix
the hazard areas.
B. Access Road/Main Road/Drains by 146 and 148- Rob met with Joe from JW and Sons and York
Township on 5/22/17 to look at the Road/Drains/Access Road by Houses 146 and 148. The
Township is willing to fix road and drains. They can start between 1-2 weeks. When the
Township is done. JW and Sons will come out and pave access road. Joe from JW and Sons gave
a quote of $2, 500 for the work. HOA Board voted. Dale motioned and Paul seconded the
motion. VOTE 4-1
C. Review By Laws-The Board will review this summer
D. Light Post #12-Eric from #206 fixed light post #12. John will seek out an invoice from Eric.
Possibility of putting LED lights in the rest of the light posts. Cost would be $600. The board will
discuss more at next meeting.
E. Speeding-The Board will continue to monitor.
F. Yard Sale- Holly will update master list of yard sale attendees. List will be given to Tom Sadler
when done.
G. Walk-Throughs- Paul, Rob, Holly and Sharon completed Walk-Throughs on May 21, 2017. The
walk through of the community went well, with minor infractions. 39 letters will be going out.
H. Infraction Fees-The Board discussed setting an infraction fee and voted. It will be $25 after 30
days from initial receipt of infraction letter. An additional $25 will be assessed every 30 days
after that. Paul motioned for the vote and seconded by Sharon. VOTE 5-0.
6) New Business-
A. Architectural Committee-
153-Deck was approved
139-Awning was approved
B. Emails received-
Med Ed-Sign Authorization to remove Lights 1-3 from electric bill.
Houses 157, 137 and 167 replied to Yard Sale
Email from Rob, Joe from JW and Sons and York Township on paving and drains.
7) Topics, Questions and Concerns
 Summer Newsletter will go out the end of June.
 Annual Meeting-September 19 th , 2017 at 7:30pm. Sharon will talk to the Fire Hall and other
possible locations.
8) Set Meeting- Next meeting June 20 th , 2017 at 7:00pm. Location- House 141
9) Motion to adjourned-Paul motioned meeting to end at 8:15pm. Dale made the motion,
seconded by Pat.
Minutes respectfully submitted by Holly Wozniak

Meeting Minutes from April 18, 2017

Country Ridge HOA Meeting

Minutes from April 18, 2017 7:00pm

Board Members Present: Paul Bachtel, Rob Wozniak, Pat Zellers, Dale Zea, Sharon Landis

Attendees:  John Torosino (Treasurer), Holly Wozniak (Secretary), Carlaine Altland, Mark Landis and Tom Sadler

1)      Paul asked for the motion to call the meeting to order @7:02pm. Seconded by Rob then Dale.

2)      Roll Call-All Present

3)      Holly read last meeting minutes.

4)      Treasurer Report:

Expense-$897.88

Income-$23,945.22

Savings-$62,162.18

Petty Cash-$20.62

 

HOA Delinquent Fees: House 169 was given a date to pay. Houses 164 and 205, letters will be sent out the week of 4/16 with a date to pay or liens will be placed. Next meeting, the Board will discuss lien action.

 

5)      Old and Open Issues

A.     Board is giving 175 additional time to clean up front porch.

B.      Paul called 2 concrete contractors to come out and check areas in the community. HOA will speak to the concrete companies about possibly fixing home owner sidewalks and porches for group rate.

1.      Pantano Concrete: $1750 for 3 spot. Paul will call to schedule walk through.

2.      A1 Concrete: $3400 for 10-15 spots. Rob will call to schedule walk through.

C.      Joe from JW and Sons Paving will look at crack by House 160 when he comes out to look at the roads with the Township.

D.     Access Road / Drain between House 146 and 148 – Review with paving company

Paul reached out the Larry Heim, former attorney for the HOA, to obtain a copy of all records as it pertains to storm water drains. After review of documents by Paul and Rob, it was determined that the storm water drains were never deeded over to York Township. The paperwork determined that the York Township Commissioners voted down the resolution. It was also explained that the storm drain improvement between houses 151 and 153 was paid for by the new townhome development when they became construction. Based on this discussion, Paul and Rob will attempt to speak with the York Township manager to determine if the storm water drains can be deeded over at this point.

It was also discussed that Paul and Rob walked behind the homes on the even side of the street from 142 to 150. Based on their observations, it appears there are no issues with the actual drains. Sharon expressed concern about the holes in and around the drains.

Rob will contact the township and Joe from JW & Sons Paving to coordinate a meeting to fix the access road and actual road that belongs to York Township. When the township is out for meeting, we will also review the drains and ask for suggestions regarding the holes.

E.      John (Treasurer) will place a separate line item on the PNL statement for advertising.

F.       Review by-laws in the summer.

G.     Homeowner’s list and community poll item completed. Board is scrapping the idea.

H.     No quote yet. Paul will follow up on Light post #12

I.        House 187 Shutter update completed-Paul spoke with Homeowner.

J.        Rob and rest of the Board will monitor speeding in the community. Rob will make the call when speeding and stop sign intersection needs to be monitored.

K and L. Community walk through will be done May 20, 2017. Next meeting, the Board will review infraction fees for walk through.

M. Newsletter will be sent out the week of April 16, 2017. Flyer for the Community Yard sale will go out with the newsletter.

6) New Business-

A.     Architectural Committee- No updates

B.      Emails received- 2 emails received for possible advertising in the newsletter.

C.      Phone calls- No phone calls received

6)      Topics, Questions and Concerns

A.     Yard Sale- Board voted on paying permits for community residents. Boarded voted 5-0. Therefore the HOA Board will purchase permits. A post will be placed on Facebook about the yard sale. In addition, a flyer will be placed with the newsletter.

B.      Review By-Laws- the Board will review by-laws for renting next meeting.

7)      Set Meeting- Next meeting Monday May 22, 2017 at House 141  7:00pm

 

8)      Motion to adjourned-Paul motioned meeting to end at 8:21pm. Rob made the motion and seconded by Dale.

 

Minutes respectfully submitted by Holly Wozniak

Meeting Minutes from February 21, 2017

Country Ridge HOA Meeting

Minutes from February 21st, 2017 7:00pm

Board Members Present: Rob Wozniak, Dale Zea and Sharon Landis

Attendees:  John Torosino (Treasurer), Holly Wozniak (Secretary), Tom Sadler, Mark Landis

1. Rob asked for the motion to call the meeting to order @7:01pm. Seconded by Sharon then Dale.
2. Roll Call-Paul Bachtel and Pat Zellers Absent
3. Holly read last meeting minutes.
4. Treasurer Report-

A. Current Budget

HOA Expense-$520.07

HOA Income-$35,000.51

HOA Savings-$62,122.01

HOA Petty Cash-$20.62

*Paul and John paid $1000 out of HOA income for bond.

      B. Liens-John sent out letters to past due homeowners at the end of January. 108 called to set up payment arrangement. 180 emailed that they will provide a $600 check during the first week of March. 211 deceased.

5. Old and Open Issues

A. Joe from JW and Sons Paving emailed about finishing up work. They will be out 2/22/17 to finish work behind 119.

B. Rob has called Penn Waste numerous times and still no response.

     C. A letter was typed and mailed to House 175 to remove mulch bags. Bags remain on porch.

D. Sidewalk paving to be reviewed next meeting.

E. Crack in access road near House 160. Township came out and assessed that there were no sewer problems, that it is natural sediment.

F. Access road and drain between Houses 146-148. Timothy Poff from York Township wants to meet with paver to work in conjunction with our paver to fix area. Office-741-3861 Ex: 175 Cell-717-324-5205.

G. Advertisement for possible income. Tom, Sharon, and Rob have advertisements for upcoming newsletter. Tom turned in his advertisements to Holly. Next meeting discuss charging of ads.

H. Review of bylaws, rules and regulations with our Attorney to be discussed in next meeting.

I. Homeowners list - we will discuss more in next meeting. Rob and Holly will make a mock newsletter.

J. Light Post #12. Eric will send quotes to Paul. We can have check with Med Ed about maintenance of the light post.

6) New Business-

1. Architectural Committee- No updates
2. Emails received- Joe from JW paving and Sons to confirm date to finish work. Rob responded. House 180 to set up a payment fee for HOA dues.
3. Phone Calls-House 187 called about a missing shutter that blew off during a storm. Sharon will speak to Resident. Tom Sadler mentioned having an extra shutter.

7) Topics, Questions and Concerns

Holly spoke with Scott Laird about speeding in the neighborhood. Scott provided a name and number to speak to a LT. Toby Zech at York Regional about having them monitor on Country Ridge Drive. Need to monitor times that the speeding is at its worse.

7. Set Meeting- Next meeting is at House 141 March 21st, at 7:00pm

8. Motion to adjourned-Rob motioned meeting to end at 7:40pm. Followed by Dale and Sharon.

Minutes respectfully submitted by Holly Wozniak

Meeting Minutes from January 21, 2017

Country Ridge HOA Meeting

Minutes from January 21^st, 2016 7:00pm

Board Members Present: Paul Bachtel, Rob Wozniak, Pat Zellers, Dale Zea, Sharon Landis

Attendees:  John Torosino (Treasurer), Holly Wozniak (Secretary) and Tom Sadler

1)      Paul asked for the motion to call the meeting to order @7:04pm. Seconded by Dale then Rob.

2)      Roll Call-All Present

3)      Paul read last meeting minutes.

4)      Treasurer Report:

-          HOA Expense: $1,065.98

-          HOA Income: $22,358.91

-          HOA Savings: $62,100.23

-          HOA Petty Cash: $20.62

-          John will send letters to homes that are several months behind. Pat to text home # 164 about their late status. Home # 205 paid once but hasn’t paid in a while. Paul to follow up regarding the payment arrangement.

5)      Old and Open Issues

A. New secretary: Holly Wozniak and John Torosino: Treasurer

B. Paving of Misc. Area – Rob received an email regarding payment for services rendered. There was some patch work completed but not all work was done as agreed to with JW & Sons Paving. Via email, Joe agreed and will have a crew come out to finish the work. There was also some concern around the work that was completed and Rob will review with Joe to ensure the work was properly completed.

C. Trash Pickup-Rob spoke to a route supervisor that was out driving around. This supervisor was not our community’s assigned supervisor and was no help. Rob will try and contact Penn Waste one more time.

D. House #175-Holly will type up a letter to send to House #175 about mulch bag removal on porch. Paul will mail letter to resident.

E. Winter newsletter-Rob, Holly and Paul collaborated together for winter newsletter. Rob walked newsletters around.

F. Sidewalk paving-Next big project for spring. Paul has recommendations from Tom. Come spring Paul will make contact and get estimates.

-  House #169 informed the HOA of his fall on the front sidewalks when they were icy. He was banged up from the fall.

-Pat went to York Township to review crack in road and sidewalk. They expressed concern and Pat will go to Red Lion Water Authority to confirm there is no leak in the area. Pat and Sharon will review with York Township the area.

G. Advertisement-Paul will research the cost of advertising. The board also discussed canvasing the area for businesses. Sharon knows a lady who is interested in placing an ad in our newsletter. In the spring newsletter, we will talk about any residents who want to advertise.

H. Review bylaws, rules and regulations with our attorney – no discussion

I. Homeowners list (community poll)-Work on gathering a list of resources of residents who want to offer their services. Place in the spring newsletter in a help wanted section/community services.

6)      New Business-

A.     Architectural Committee-No updates

B.      Emails received-

-Geri emailed bill for her services (2Hours)

-Dec 15, 2016 House #177 requested a resale cert (John took care of it)

-Carolyn from JW and sons paving emailed asking when they will receive payment. Rob responded to the email that payment will be received when all work is done.

-Paul emailed all important documents to the email account.

 

7)      Topics, Questions and Concerns

-House #140 wrote a note expressing she will not support the raising of the HOA fee. Sharon will respond to her.

-Light on corner is coming loose. John will speak to House #206 to take a look at the light to see what needs to be fixed.

-Welcome packets need delivered to Houses 110, 177, 187. Sharon offered to pass them out.

8)      Set Meeting- Next meeting February 21^st, 2017 at 7:00pm. Location: House #141

 

9)      Motion to adjourned-Paul motioned meeting to end at 8:12pm. Seconded by Rob

 

Minutes respectfully submitted by Holly Wozniak