Meeting Minutes - August 16, 2016

Minutes from August 16th, 2016

7:00pm

Members Present: Paul Bachtel

Rob Wozniak

Pat Zellers

Dale Zea

Mrs. Landis

Other Members Present: John Torosino (Treasurer)

Geri Leidy (Secretary)

Holly Wozniak

Mr. Landis

Tom Sadler

Paul asked for motion to call the meeting to order @ 7:02 pm, seconded by Dale.

Treasury Report:

• Closed CD
• Med-ED bill has been adjusted to show less electric lights being charged
• #205 – wants to make payments for 2014 to present ($1,130). Dale/Paul will follow-up with the homeowner

Old News:

Paving

• Everything went fine, there was a delay due to water under the drain, but job got completed
• Board would like to look into if tar would be laid around the drain also
• 63 homeowners out of 64 took advantage of driveway seal
• Pat left message at Paving Co. that House #218 would have to contact them to rearrange a time  to have them seal her driveway since a car was in driveway when they did everyone’s else’s
• House #187 complained about seal, JW talked with her and took care of it for free
• Friday someone drove behind houses even though they were not ready till Saturday. Paul took down tape and for the most part homeowners stayed off till Saturday.
• Rob questioned Tom about talking to JW Paving about dumping items in the corner behind houses. JW Paving did not dump & hauled 3 truckloads away. Unsure of property line in the corner for dumping and should not be dumping anyway. The board will determine waste of projects in the future.
• Rob mentioned JW would be willing to maintain roads within our budget. They would be willing to look over some areas and depending on budget would fix items as budget allowed to give longevity of roads.
• House #119 has a concern about crack in driveway
• Rob will follow-up with JW about seams & cost

Survey

• John said phone number was disconnected to survey group, but had their email. Paul asked John to follow-up with email for updated phone number.

Infraction Letters

• Paul had a week/half of fielding calls about infraction letters
• Explained it was a general reminder that no fines would be included this time
• Would like to take better pictures next time for better documentation and Paul  
  would like to complete a follow-up walk-through
• Question on FB: Would HOA hire contractor to paint shutters? No, it is the homeowner’s responsibility. ACE is where original paint came from, but Sharon does have a list of colors used in community

Annual Meeting

• Paul stated the Fire Hall is not reserved according to the not following correct protocol. Paul left message for the President to discuss what happened after Paul thought it was confirmed.
• There is a different person on voice mail than name given. Sharon will call tomorrow to follow-up. Pat belongs to the VFW Legion and could also look into that for back-up plan.
• The board has not received any nominations
• Holly will make display for board meeting & add individuals that that time

New News:

Annual Meeting Agenda  

• Election of the new board -Holly, Dale, & Sharon will handle the process.
• Paving – Rob will discuss
• HOA Dues- John will bring updated reports. Paul will discuss by-laws & increase in HOA fees every year which is a vote by the current Board
• Budget – Rob/John will show homeowners annual budget
• Rules/Regulations – Paul will discuss having our lawyer review to make changes
• Trash Cans – Pat to discuss pick-up for trash cans behind homes with access road
• Communication – Paul to discuss FB, website, newsletters
• Open Floor

• Rob will bring white board
• John & Geri will record votes for new board
• Paul would like additional meeting to go over points before annual meeting on September 13th at 7:00pm, House #141.
• Rob will post on FB about meeting

Architecture Committee

• Received calls about paint for shutters

Fall Newsletter

• Holly/Paul will work on it for Oct/Nov/Dec with the intent to go out at the end of September

MISC

• Concerns about House #137 with truck that is leaving oil stains on township road – Paul will ask homeowner about it

Emails

• JW Paving communication log about services
• BBT Associate – Homeowner Management Company that would collect fees, offer electric payment, offer loans for small projects
• House #185 – homeowner is selling house, but is elderly with broken leg and struggled with trash can
• Secretary sent minutes
• Homeowner looking for insurance – Paul sent her info

Paul motioned for meeting to end at 8:19 pm, 2nd by Rob.

Next meeting September 13, 7pm at house 141.

Minutes respectfully submitted by Geri Leidy