Meeting Minutes - July 12, 2016

Minutes from July 12thh, 2016

7:00pm

Members Present: Paul Bachtel

Rob Wozniak

Pat Zellers

Dale Zea

Other Members Present: John Torosino (Treasurer)

Geri Leidy (Secretary)

Holly Wozniak

Mr. & Mrs. Landis

Ms. Altand

Paul asked for motion to call the meeting to order @ 7:03 pm, seconded by Dale.

Treasury Report:

• John reviewed the treasury report.
• Dale & Paul were going to walk over to house 108 & 205 to hand deliver letters for delinquent accounts.
• Certificate of Deposit Account – Vote to close CD & move to savings account (separate money market account) to have access for upcoming paving & better return

VOTE: Paul, Pat, Dale, Rob = 4 YES to close one account & open new account  

Old News:

Attorney

• Hired Jody N. Leighty of Stock & Leader – sent engagement letter to her. Board will have her as needed basis.  
• Paul emailed Stacey to thank her for time and to decline using her as our attorney.

Board News

• Paul heard a rumor that Mrs. Landis might be interested in being on the board.
• She can also still serve on the Architecture Committee.

VOTE: Paul, Pat, Dale, Rob = 4 YES to have her join board as of July 2016  

Misc.

• Homeowners appeared to be outside doing stuff around their homes since Newsletter was sent
• House 144 did take down green temporary fence in back yard
• John has not made contact with Survey Company as of yet
• Met Ed - They will remove 3 electric poles costs by June 23rd.  Board should see the savings in the August bill. No rebate from prior months.
• Annual Meeting will be at Dallastown Fire Hall. It will cost $159.00 for 100 people with no additional charges or deposit required. Paul made the decision to keep it local. Great American Saloon is not an option. The Red Lion Ambulance cost was $225.00 for 5 hours, 100 guests, but included kitchen access. The Annual meeting will be Sept 20th, 7:30 pm, no snacks will be provided. Topics will include: Paving, Dues, Trash Cans, vote for Board, google drive/website, updating rules & regulations & open floor.
• Infraction letters (102 letters) will be typed and mailed to homeowners. Paul had the template. Geri gave Paul the box of Letterhead. Possible walk-thru in 30 days to evaluate what homeowners completed.

Welcome Packet

• Paul has 10 copies of by-laws and regulations included in packets
• Will give House 185 a welcome packet

Paving

• Rob has update on companies for paving.
• Fitz & Smith- 3 Sections (1.75 inch black top) Cost $21000.00
• John Parrichuk Paving Cost $20000.00
• JW Paving – Cost $19000.00

The 3 driveways that need redone would like to sign individual contracts with JW in case of future issues (153,155,157). JW would like to cut in 3feet and build up to help lip when it rains to reduce water collection.

VOTE:  Paul, Pat, Dale, Rob = 4 YES for JW Paving

New News:

• Architecture Committee News – House 140 would like to put awning up on patio – direction given to check with York Township Codes

• House 130 called about kids going through property – HOA discussed she could put no trespassing signs around her property or call police

• No trespassing signs on access roads. HOA does not who put them up. Signs cannot be posted on other signs.

VOTE:  Paul, Pat, Dale, Rob = 4 YES for signs to come down. Dale will handle.

• Paul will mail letters to homeowners about sealing of driveway which would be contracted with JW

Emails

• Paving Estimates are in the email

• House 185, never paid HOA, he paid in full on June 30th
• Newsletter was emailed for record keeping
• Generic Infraction letter for record keeping
• Exchange with Med-Ed
• Copies of by-laws & regulations for record keeping

Paul motioned for meeting to end at 8:21 pm, 2nd by Pat.

Next meeting August 16th, 7pm at house 141.

Minutes respectfully submitted by Geri Leidy